Gyms & coaches

AI Appointment Setter for Gyms & Coaches

Turn social buzz into booked intros—without living inside your inbox or losing speed to bigger brands.

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Why paid ads stall on the last mile

Acquisition is loud; conversion is where teams quietly lose.

Leads from Instagram/Facebook go cold

By the time someone checks DMs, the prospect already messaged three competitors.

Manual DM follow-up doesn’t scale

Coaches and front desks copy-paste the same scripts until follow-up quietly stops.

Free consultation bookings are low

High intent clicks rarely become locked calendar time without persistent outreach.

How BookFlow solves it

A single AI workflow for speed-to-lead, qualification, and consultation booking across your funnel.

  • Instant lead response by voice or SMS handoff—meet prospects in their moment of interest.
  • AI qualifies goals, experience level, and readiness so your team talks to serious buyers first.
  • Automated follow-up sequences that nudge toward a booked consultation without sounding robotic.

“We were great at content and terrible at follow-up. BookFlow catches every lead from ads and gets them onto the calendar while we’re coaching sessions.”

— Owner, hybrid gym & online coaching brand

Make every ad click earn a conversation

Pair your brand with instant response and reliable booking—so growth isn’t limited by your DM bandwidth.

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Pricing that scales with you

Pay once for minutes. Keep every meeting.

Every plan has a hard monthly bill cap — so when your campaign goes viral, your invoice does not. A thousand concurrent calls still costs you exactly what you budgeted.

Starter

One clear entry point to validate AI booking on real leads.

Enough minutes to prove ROI—then most teams move to Growth for volume, integrations, and lower per-minute overage.

$129per month

250 AI minutes/month

Then $0.68/min overage

Bill capped at $214/month, guaranteed
  • 250 AI minutes/mo (~$0.52/min effective at base allocation)
  • 1 AI setter agent
  • Google Calendar sync
  • Basic analytics
  • Overage capped at $85/mo — never pay more than $214/mo total
  • Email support
Try Starter free for 14 days
Most Popular

Growth

Your growth engine for a calendar full of meetings.

Built for teams that want higher conversion, faster speed-to-lead, and fewer no-shows without adding headcount.

$349per month

600 AI minutes/month

Then $0.45/min overage

Bill capped at $549/month, guaranteed
  • 600 AI minutes/mo (~$0.58/min effective)
  • Unlimited AI agents
  • Advanced analytics + GoHighLevel tagging
  • Overage capped at $200/mo — never pay more than $549
  • Priority Slack support
  • Meeting confirmation via WhatsApp
Try Growth free for 14 days

Scale

Enterprise-grade lead handling for massive inbound volume.

For organizations that need custom voice, deep integrations, and a team that scales without operational chaos.

$799per month

1,800 AI minutes/month

Then $0.35/min overage

Bill capped at $1199/month, guaranteed
  • 1,800 AI minutes/mo (~$0.44/min effective)
  • Custom voice cloning
  • Apollo.io / Instantly.ai integration
  • Overage capped at $400/mo — never pay more than $1,199
  • Dedicated account manager
  • White-label dashboard + enterprise onboarding
Try Scale free for 14 days

14-day free trial · 60 AI minutes included · No credit card required. Unused paid minutes roll over for 1 month.

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